Your first day will include an onboarding session with the HR dept.
Everything we do here is driven by your MS O365 Outlook calendar. This is where your meeting invites are sent.
Fill out your timecard daily. Please download the timesheet instructions below.
Our quarterly newsletter is called 'The Pulse'. It is sent out by email to our employees.
For common employee questions, please scroll down to see the list below.
There are three keys to balancing a virtual work lifestyle: Discipline, Organization, and Work priorities. Set a serious goal of getting up, getting dressed, and getting into work on time. Develop a work schedule with a fixed start and stop time for working each day. Every day, check your calendar first thing to review your schedule as meeting times can change overnight. Be prepared for your virtual meetings by arriving 3 minutes early. Keep your calendar up to date by watching for emails with meeting invites. These meeting invite emails are labeled with a tiny meeting icon which is a calendar with two people in front of it.
Accept the meeting invites to let the meeting organizer know you will attend by clicking “Accept”. Some meetings will be optional, and others will be required. If a meeting is required, you do not have a choice about accepting the invite to the meeting.
Many training classes are available in each of the vendor portals or in YouTube. Take advantage of online training classes to familiarize yourself with the Microsoft Office 365 environment including learning best practices for managing your email in MS Outlook. General training that has not been specifically assigned to you is not chargeable to the company. It is expected that employees have a basic understanding of MS Office including Word, Outlook, PowerPoint, and Excel.
The company training page is: https://JPSYS.com/employee-training. We have a list of websites and sources for classes.
If you are double booked during a time slot and are not sure which meeting to attend, please contact your supervisor so they can help you decide which meeting is a higher priority for you at this time.
Refer to the “JPSYS Internal Who to Contact” sheet in the JPSys_Central Team under the General channel, in the “Who to Contact” folder. This folder contains both internal and external contacts including our software vendor contacts. The “External Who to Contact” list may be given to subcontractors.
Once Human Resources has received your completed background check, pre-employment drug test, and E-Verify (I-9), your electronic equipment will be released to you. Be sure to be available to accept the shipment.
The first semi-monthly pay day is on the 10th of every month for services performed from the 16th through the end of the previous month. The second semi-monthly payday is on the 25th of every month for services performed during the previous pay cycle, the 1st to the 15th of the month. The semi-monthly pay schedule is made up of 24 pay periods per year.
If the 10th or the 25th pay day falls on a Saturday, the pay date will be the previous day. If the 10th or the 25th falls on a Sunday or a holiday, the payroll will be run and deposited the next business day.
Please contact Jodee Hecht at Accounting@JPSYS.com
You will receive a login to view your pay stubs on the Redwing Pay Advice website.
You are eligible for group insurance on the 1stof the month following 30 days of service.
Changes can be made to your benefit elections (medical, dental, life and vision) during open enrollment each year, or if you have a qualifying event during the plan year. Contact Human Resources for a new enrollment form and for what constitutes a qualifying event.
You are eligible for the 401k on the 1st of the month following 6-months of service.
You will receive login instructions for logging into the website of Aspire, J P Systems’ Third-Party Administrator: https://investlink.aspireonline.com/Login.aspx?ReturnUrl=%2f
Request a new beneficiary form from Human Resources.
Formal reviews are currently conducted once per year around the time of your anniversary.
Yes, there is a tuition reimbursement program of up to $1500 per year after six months of service. The course must be related to your current or future planned work with J P Systems.
You can use the floating holiday on any normal workday with proper notice by email to your supervisor OR you can use the default floating day which is Columbus Day. If you take your floating holiday on a day other than Columbus Day, be sure to mark it as “Floating Holiday” on your timesheet notes for that day.
Requests for vacation and sick paid time off are made via Bamboo HR. Please check to make sure you have sufficient time accrued before requesting the hours off. We ask that you provide at least three weeks’ notice for vacation requests. Sick time off requests should be submitted by 10 AM the day you are sick or as soon as you know in advance if you are having a medical procedure. The Bamboo HR system displays your accrued PTO totals so you can check them before making a request.
There is no need to submit Bamboo HR requests for Federal holidays. Holidays are pre-approved and automatically accrue on January 1stfor full time employees eligible for PTO.
You can request help from the IT Support Help Desk by emailing ITSupport@JPSYS.com or by calling EAW Tech at 540 EAW-TECH. You may also request login access to the IT Issue Tracker portal to request technical support – for either hardware or software. Please contact the IT Support Help Desk for a login and training.
We follow the Federal holiday calendar, and it is located on the Employee Notices page of the J P Systems website https://JPSYS.com/employee-notices
Request a Volunteer Day form from Human Resources. Please contact HR for the form or send the request to Careers@JPSYS.com. The Volunteer Day must be used for an IRS approved public charity. Political parties are not eligible. We love to see pictures of you helping the charity on your fun day!
Yes, open positions will be posted on https://JPSYS.com/open-jobs and on Bamboo HR. You are encouraged to recommend and refer qualified candidates for employment with J P Systems, Inc. If you know of someone who would like to work with us, we will gladly consider them for employment. You can get an Employee Referral Form from your supervisor. Should your candidate be hired by J P Systems, Inc. for a full-time regular position, and if that person satisfactorily completes the Introductory Period (3 months), you will receive a $500.00 bonus for the referral. This bonus entitlement does not apply to individuals who are normally responsible for recruiting and hiring functions. To qualify for the bonus, you must register your name as the referring party for the prospect. Please contact Human Resources for information on how to do this.
The Staff Availability chart shows everyone’s typical schedule and is pinned at the top of the Files tab of JPSys_Central under the General channel. You can also login to Bamboo HR and see who is out of the office on a given day.
1) Locate and open the local Code42 CrashPlanapplication on your laptop.
2) Click on the Start Menu in the bottom left corner of your screen, and then begin typing: Code42 (as shown below on the left), select this program. Or from the task bar at the bottom right of your screen, click on the ^icon. Then you can right click on the CrashPlan icon from your task bar. The CrashPlan app will show the last time it ran and where it is backing up.
3) You may be prompted to login. Enter your current CrashPlan credentials. Your username is your email address. If you do not know your login info, contact your IT Support Team (ITSupport@JPSYS.com) and they will coordinate to reset your login password. Once you have successfully logged in, you should see a welcome screen.
If you have any additional questions or concerns, reach out to Human Resources at Careers@JPSYS.com.